Al Fattan Properties
Admin Assistant - Real Estate
Dubai, Dubai•Full-time
About the Job
Responsibilities:
- Provide daily administrative support to the Property Management and Leasing teams.
- Maintain accurate and up-to-date tenant, property, lease, and contract records.
- Coordinate appointments, property viewings, inspections, meetings, and follow-ups.
- Assist with the preparation and tracking of leasing documentation and tenancy renewals.
- Coordinate with tenants, landlords, agents, contractors, and internal departments as required.
- Respond to routine tenant and leasing inquiries and direct matters to the appropriate team member.
- Prepare periodic reports, trackers, presentations, and departmental summaries.
- Assist with updating property listings and maintaining accurate property information.
- Support the processing and filing of property-related invoices, purchase requests, and administrative documents.
- Ensure proper filing and retrieval of physical and electronic documents.
- Follow up on pending requests, approvals, signatures, and documentation.
- Maintain confidentiality of tenant, property, financial, and company information.
- Assist with general office administration and other tasks assigned by the department management.
- Real Estate or Property Management experience is required.